The registration season checklist for busy organizers
A practical checklist for opening registration without the paperwork chase — from program setup to the first paid roster.
Registration season is when good intentions meet overflowing inboxes. Use this checklist to open the season cleanly — once — and let families finish the rest.
Before you publish
Confirm program names, schedules, prices, and capacity. Attach the current waiver. Decide who can edit the program after it goes live. Preview what families will see at checkout.
When you open registration
Publish the program, then send a targeted broadcast to the right families. Watch the roster fill in real time instead of reconciling forms at night.
After the first wave
Check waitlists, confirm payments reconciled, and send a short update to coaches. If anything changes — date, price, capacity — update the program once and notify only the people affected.